best way to use vdr for business
The quality of your board’s meetings is contingent on the amount of work participants do prior to each meeting. If they are able to plan their meetings and prepare, they can make online meetings more productive and effective. A group that is well-prepared is more likely to adhere to the agenda and avoid getting sidetracked.
It is essential to clearly communicate to board members from remote locations how they can participate in meetings. It’s best, for example to remind the participants that they should mute themselves when speaking and only speak when they are asked to. This will prevent participants from arguing with one another or leaving the meeting not feeling heard. Before a meeting begins, the convenor should ask participants to identify any technology problems they need help with.
Include the rules of virtual meetings in the board member orientation document to ensure that everyone understands what to expect prior to and after the meeting. For instance, it’s crucial to distribute the agenda ahead of time and to follow up with participants a day or early in the morning prior to the meeting to confirm all the details, send them the link to the meeting or Zoom to confirm and remind participants of any other preferences for meetings (such as asking attendees to be in a quiet area to minimize distractions). It is also recommended to include an executive session placeholder to each agenda item and include this at the start of the meeting to avoid confusion about whether there is an executive session or not.
